Exhibitor Deadlines
It is important to note deadlines for both discounted services and due dates to provide critical information (final program, housing, etc.). Please note, these deadlines may be updated as we get closer to the show.
The exhibitor manual, housing and badge registration will be this fall.
| 2024 | ||
| Upon Contract | Sponsor | Digital Logo & High Resolution, vector logo |
| 26 July | All | Final Payments Due or 100% with application – Pay Online in your Exhibitor Console |
| 15 August | All | Housing & Booth Personnel Registration Open |
| 30 August | Exhibitor | Online Directory Graphics Deadline |
| 30 August | Sponsor | All Mobile App Graphics Deadline |
| 30 August | Sponsor | Presentation (files/speaker details) & Introduction speaker details Deadline |
| 16 September | All | Promo code provided for Registration |
| 16 September | Sponsor | Promo Code provided for complimentary Pre- & Post-Show Attendee Mailing List |
| 16 September | Sponsor | Promo Code provided for complimentary e-blast to be sent via registration system |
| 16 September | Sponsor | Shipping Labels provided to applicable sponsors |
| 1 October | Sponsor | Custom branded hotel key cards artwork |
| 1 October | Sponsor | Online Floorplan Rotating Banner Ad Graphic Deadline |
| 4 November | Sponsor | Onsite branding graphic artwork deadline (Approval due 2 days after receipt of proof) |
| 22 November | All | Discount Deadline: Early Bird Registration |
| 13 December | Exhibitor | EAC Authorization Forms Due (More Info) |
| 13 December | Exhibitor | Proof of Liability Insurance Due (More Info) |
| 16 December | Diamond Sponsor | Content Document with Graphic or HTML File for Company Spotlight Email. –Test email to be sent to sponsor by Dec. 20 and revisions due by January 7. Email is scheduled to be sent January 7. |
| 18 December | Sponsor | Names & Titles for executives attending invite only reception |
| 18 December | Sponsor | Social Media Post Content Due |
| 20 December | All | Last Day for LCL Sea Freight to arrive in Los Angeles (Adv Warehouse) |
| 23 December | Exhibitor | Discount Deadline -Freeman (Furnishings, Carpet, Cleaning, etc.) (More Info) |
| 23 December | All | Last Day for FCL Sea Freight to arrive in Long Beach (Adv Warehouse) |
| 27 December | All | Last Day for Air Freight to arrive in Los Angeles (LAX) (Adv Warehouse) |
| 31 December | All | Last Day for LCL Sea Freight to arrive in Los Angeles (Direct to Show) |
| 2025 | ||
| 3 January | Sponsor | Online Floorplan Rotating Banner Ad Graphics Due |
| 3 January | Exhibitor | Discount Deadline – Catering (More Info) |
| 6 January | Sponsor | Event App Push Content Due |
| 6 January | All | Last Day for FCL Sea Freight to arrive in Long Beach (Direct to Show) |
| 10 January | All | Last Day for Air Freight to arrive in Los Angeles (LAX) (Direct to Show) |
| 14 January | All | Last day Advance Shipments may arrive at warehouse without surcharge (More Info) |
| 20 January | Sponsor | First day direct shipments to Show site Accepted Sponsor provided branded items (lanyards, tote bags, water bottles, cups, napkins) can begin arriving |
| 20 January | Exhibitor | General Move-in Begins (Exhibitor Schedule) |
| 21 January | Exhibitor | All booths must be set by 4:00 PM |
| 24 January | Exhibitor | All materials must be removed from the exhibit hall by 10:00 AM |
| 31 January | All | Last Day Attendee Email Blasts Purchases may be sent (More Info) |
| TBD | Exhibitor | Discount Deadline – Lead Retrieval Early Bird Discount (More Info) |
| TBD | Exhibitor | Discount Deadline – Lead Retrieval Advance Deadline (More Info) |
| TBD | All | Discount Deadline – Hotel (More Info) |
| TBD | All | Pre-show Attendee Lists available for download (More Info) |
| TBD | All | Attendee Email Blasts Purchases may begin being sent (More Info) |
| TBD | Exhibitor | Preview List (company names/titles if available) sent to exhibitors (More Info) |