APRIL 10-13, 2023 | SAN DIEGO CONVENTION CENTER

IEEE Power and Energy Society IEEE Power and Energy Society

Frequently Asked Questions

Below is a list of frequently asked questions to help you in your planning to attend Grid Edge Technologies Conference & Exposition.

TOP Questions

The exhibit hall will be located at:
San Diego Convention Center
111 W Harbor Drive

San Diego, CA 92101
(619) 525-5000

Date Hours 
Wednesday, April 1210:00 AM – 5:00 PM 
Thursday, April 1310:00 AM – 3:00 PM 

  • Booths canceled or reduced in size by 4 October 2022 are eligible for a refund of 75% of cost for canceled/reduced exhibit space (i.e. exhibit space $3200, paid $1600, refund of $800 due).
  • Booths canceled or reduced in size after 4 October 2022 are not eligible for a refund even if space is resold.
  • Any company cancelling all or part of their contracted exhibit space after this date will forfeit any payment previously made.

Exhibitor Logistics

Move-In:

  • Monday, April 10
    • 8:00 AM – 5:00 PM*
    • *Booths 600 SF or larger (if needed, times arranged directly with exhibitors)
  • Tuesday, April 11
    • 8:00 AM – 5:00 PM
    • All Exhibitor Move-in
    • Must be set by 4:00 PM

Move-Out:

  • Thursday, April 12
    • 3:00 PM – 10:00 PM
  • Friday, April 13
    • 8:00 AM – 10:00 AM
    • Must be removed by 10:00 AM

Full exhibitor schedule will be available soon.

Exhibitors can access the show floor during move-in and move-out hours which will be available soon. On show days exhibitors can access the show floor beginning at 8:00 AM and must exit the floor once the hall closes each night. Please note: if you hire an EAC they cannot access the exhibit hall on show days. The EAC guidelines with additional details will be available soon.

Please note that furniture and carpet is available to order from our general services contractor, Freeman. The exhibitor manual will be available in December 2022.

Electrical services order information will be available in December 2022.

Exhibitor Appointed Contractors (EACs) are independent contractors hired by exhibiting companies. These are companies that are typically signatory to the local unions. They can include labor building your booth, booth supervisors, booth designers, independent display companies, etc.

EAC’s will only be granted access to the show floor if show management has received the EAC Authorization form and a valid Certificate of Insurance. They will not have access to the exhibit hall on show days. The EAC submittal form and details will be available closer to the event.

EAC companies that are not registered and have approved insurance will not be allowed to work on the property.  

Registration and Visas

Exhibitor housing and registration will open in December 2022.

Booths come with 4 (or more) complimentary exhibitor badges, which allow access to the Exhibit Hall, Sessions and Networking Events. Exhibitors who wish to add additional exhibitor registrations may do so once registration opens December 2022.

Booths come with 4 (or more) complimentary exhibitor badges, which allow access to the Exhibit Hall, Sessions and Networking Events. Badge allotments are based on booth size, refer to table below for actual allotments.

Booth SizeBadge Allotment
100 SF4
200 SF7
300 SF8
400 SF9
Greater than 400 SF9+1 additional badge per 100 SF
Ex: 600 SF = 11 badges

No, each company can register any company personnel of their choice, we do not pre-register the contact that reserves the booth. Registration will open in December 2022 and exhibitors will be sent information on how to register their complementary badges.

Exhibitor badges allow access to the entire IEEE PES Grid Edge show (sessions, exhibit hall and networking events. Registration will open in December 2022 and exhibitors will be sent information on how to register their complementary badges.

Marketing, Attendee Lists, Leads and Special Events

There are many ways you can promote your participation in Grid Edge. We are currently working on more info and downloadable examples for you to make your promotions easy.

In addition, through your exhibitor badge registration portal (available in December, 2022), you can use the Invite Customers section to provide your customers and prospects a reduced rate Conference Registration. You can download the form from the portal to do an email blast or mailing to invite your customers and prospects to visit your booth or duplicate the one in this manual found on the previous page. They can register on-line and save time and money.

Attendee lists will be available for order. More information will be available December 2022.

Lead retrieval will be available for order. More information will be available December 2022.

Lead retrieval is a scanner that can be used to scan badges of the individuals that come by your booth. With the scanner you will have access to the contact information, including emails, for these individuals.

All exhibitors wishing to host a special event in their booth outside of official exhibit hall hours must complete the Special Event Request Form and receive approval from show management. More info coming soon.

Shipping

Material handling (drayage) is the service of receiving freight at either the advance warehouse or show site. This service includes the following:

  • Acceptance of freight shipped to advance warehouse
  • Storage of up to 30 days prior to move-in  
  • Delivery of freight to show site OR acceptance of freight delivered directly to show site  
  • Delivery of freight from dock to booth  
  • Pick up and storage of “empty” crates/boxes for duration of show  
  • Delivery of “empties” from storage back to booth for move-out  
  • Freight transferred from booth to dock for return shipment  
  • Loading of crates/boxes onto outgoing carrier  

Additional shipping info, costs and contacts will be available soon.

Shipping details will be available soon.

Shipping details will be available soon.