APRIL 10-13, 2023 | SAN DIEGO CONVENTION CENTER

IEEE Power and Energy Society IEEE Power and Energy Society

Frequently Asked Questions

Below is a list of frequently asked questions to help you in your planning to attend Grid Edge Technologies Conference & Exposition.

TOP Questions

The exhibit hall will be located at:
San Diego Convention Center
111 W Harbor Drive

San Diego, CA 92101
(619) 525-5000

Date Hours 
Wednesday, April 1210:00 AM – 5:00 PM 
Thursday, April 1310:00 AM – 3:00 PM 

  • Booths canceled or reduced in size by 4 October 2022 are eligible for a refund of 75% of cost for canceled/reduced exhibit space (i.e. exhibit space $3200, paid $1600, refund of $800 due).
  • Booths canceled or reduced in size after 4 October 2022 are not eligible for a refund even if space is resold.
  • Any company cancelling all or part of their contracted exhibit space after this date will forfeit any payment previously made.

Exhibitor Logistics

Move-In:

  • Monday, April 10
    • 8:00 AM – 5:00 PM*
    • *Booths 600 SF or larger (if needed, times arranged directly with exhibitors)
  • Tuesday, April 11
    • 8:00 AM – 5:00 PM
    • All Exhibitor Move-in
    • Must be set by 4:00 PM

Move-Out:

  • Thursday, April 12
    • 3:00 PM – 10:00 PM
  • Friday, April 13
    • 8:00 AM – 10:00 AM
    • Must be removed by 10:00 AM

Full exhibitor schedule is available here.

Exhibitors can access the show floor during move-in and move-out hours which are available here. On show days exhibitors can access the show floor beginning at 8:00 AM and must exit the floor once the hall closes each night. Please note: if you hire an EAC they cannot access the exhibit hall on show days. The EAC guidelines with additional details are available here.

Please note that furniture and carpet is available to order from our general services contractor, Freeman. View the Freeman Exhibitor Service Manual or see all our Ordering Vendors.

Electrical services can be ordered through the Exhibitor Service Manual.

Exhibitor Appointed Contractors (EACs) are independent contractors hired by exhibiting companies. These are companies that are typically signatory to the local unions. They can include labor building your booth, booth supervisors, booth designers, independent display companies, etc.

EAC’s will only be granted access to the show floor if show management has received the EAC Authorization form and a valid Certificate of Insurance. They will not have access to the exhibit hall on show days. The EAC submittal form can be found here.

EAC companies that are not registered and have approved insurance will not be allowed to work on the property.  

Registration and Visas

Exhibitor housing and registration is now open.

Booths come with 4 (or more) complimentary exhibitor badges, which allow access to the Exhibit Hall, Sessions and Networking Events. Exhibitors who wish to add additional exhibitor registrations may do so through the registration portal.

Booths come with 4 (or more) complimentary exhibitor badges, which allow access to the Exhibit Hall, Sessions and Networking Events. Badge allotments are based on booth size, refer to table below for actual allotments.

Booth SizeBadge Allotment
100 SF4
200 SF7
300 SF8
400 SF9
Greater than 400 SF9+1 additional badge per 100 SF
Ex: 600 SF = 11 badges

No, each company can register any company personnel of their choice, we do not pre-register the contact that reserves the booth. Registration will open in December 2022 and exhibitors will be sent information on how to register their complementary badges.

Exhibitor badges allow access to the entire IEEE PES Grid Edge show (sessions, exhibit hall and networking events. Registration now.https://xpressreg.net/register/grid0423/exhibitor/login.asp?e=

Marketing, Attendee Lists, Leads and Special Events

There are many ways you can promote your participation in Grid Edge. We are currently working on more info and downloadable examples for you to make your promotions easy.

In addition, through your exhibitor badge registration portal, you can use the Invite Customers section to provide your customers and prospects a reduced rate Conference Registration. You can download the form from the portal to do an email blast or mailing to invite your customers and prospects to visit your booth or duplicate the one in this manual found on the previous page. They can register on-line and save time and money.

Information on how to purchase attendee mailing lists is available here.

Lead retrieval ordering information is available here.

Lead retrieval is a scanner that can be used to scan badges of the individuals that come by your booth. With the scanner you will have access to the contact information, including emails, for these individuals.

Shipping

Material handling (drayage) is the service of receiving freight at either the advance warehouse or show site. This service includes the following:

  • Acceptance of freight shipped to advance warehouse
  • Storage of up to 30 days prior to move-in  
  • Delivery of freight to show site OR acceptance of freight delivered directly to show site  
  • Delivery of freight from dock to booth  
  • Pick up and storage of “empty” crates/boxes for duration of show  
  • Delivery of “empties” from storage back to booth for move-out  
  • Freight transferred from booth to dock for return shipment  
  • Loading of crates/boxes onto outgoing carrier  

Additional shipping info, costs and contacts is available here.

Domestic shipping for the show will be arranged through Freeman. You can choose to ship to the: 

  • Advanced Warehouse – Shipments can arrive between 13 March – 3 April 2023 
  • Show Site – Shipments must arrive on-site starting 11 April 2023 
  • Further details and costs are available in the Exhibitor Service Manual

International shipments: the preferred International Freight Forwarder is DSV Solutions – Fairs & Exhibitions. Contact: Colin May / +1 (786) 577-6750 / [email protected]. 

More shipping details, costs and contact info is available here.

Outbound shipping details are available here.

Freeman is offering a special one-way all-inclusive standard ground and material handling shipping package with show-to-show transportation. Your shipment will be delivered to the Freeman Advance Warehouse in Anaheim, CA to hold for Grid Edge. Order before 1 February 2023. All Caravan questions please contact Amber Tessicini at Freeman. For Caravan rates, charges and details click here.