Sponsor Deadlines
- Upon Contract – Digital logo deadline: please provide a high resolution, vector logo
- August 30, 2024 – Online directory graphics deadline
- August 30, 2024 – All mobile app graphics deadline
- August 30, 2024 – Presentation (files/speaker details) & introduction speaker details deadline
- September 16, 2024 – Promo code provided for conference registration
- September 16, 2024 – Promo code provided for complimentary pre- & post-show attendee mailing list
- September 16, 2024 – Promo code provided for complimentary e-Blast to be sent via registration system
- October 1, 2024 – Custom branded hotel key cards artwork
- October 15, 2024 – Online floorplan rotating banner ad graphic deadline
- November 4, 2024 – Structure graphic deadline
- November 4, 2024 – Onsite branding graphic artwork deadline
- Within 2 Business Days of receipt – Proof review and approval
- November 8, 2024 – Walk-in video deadline
- December 16, 2024 – Content document with graphic or HTML file for company spotlight email
- Test email to be sent to sponsor by Dec. 20 and revisions are due by January 7. Email is scheduled to deploy January 14.
- December 18, 2024 – Names and titles for executives attending the VIP Reception
- December 18, 2024 – Social media post content due
- January 6, 2025 – Event app push content due
- Sponsor provided branded items (lanyards, tote bags, water bottles, cups, napkins) deadlines:
- September 2024 – Shipping labels to be provided
- 14 January 2025 – Last arrival date if shipped to Advance to the Warehouse (recommended)
- 20 January 2025 – Arrival if shipped directly to Convention Center
- On-site/Day Of – Materials for literature rack (on-site and place in rack)